Not too interesting except for the obsessives, but we're publishing the rules here so everyone can see them. This is the latest version, revised in July 2011.
UNISON STAFF SPORTS AND SOCIAL CLUB
CONSTITUTION AND RULES
1. TITLE
The organisation shall be called the UNISON Staff Sports and Social Club, hereinafter called “the Club”.
2. OBJECTS
The objects of the Club shall be to co-ordinate, encourage and maintain sports, social and other activities, in such a way as to ensure that all members may enjoy the facilities of the Club regardless of gender, race, sexual orientation, gender identity, or disability.
3. MEMBERSHIP
(a) the Club shall consist of the following membership:
(i) Ordinary;
(ii) Honorary;
(iii) Life;
(iv) Associate.
(b) ORDINARY members shall be members of UNISON staff, and members of UNISON’s National Executive Council and other national committees.
(c) HONORARY membership shall be awarded at the discretion of the Management Committee .
(d) LIFE members shall be those ORDINARY members who have retired from the service of UNISON.
(e) ASSOCIATE members shall be those members who have left the employ of UNISON and have been elected by the Management Committee;
(f) ORDINARY, HONORARY and LIFE members shall be entitled (subject to [i] below) to take part in all activities of the Club and to enjoy the full benefits and advantages of membership, provided they abide by these rules;
(g) ASSOCIATE members shall be entitled to take part in activities and to use the Club facilities as agreed by the Management Committee;
(h) The Management Committee shall have the power to refuse any application for membership or to terminate the membership of any person. Members shall have a right of appeal to a Special General Meeting of the Club which shall be called by the Management Committee within 21 days of the date of the member’s written letter of appeal;
4. SUBSCRIPTIONS
Every member as defined in Rule 3 (with the exception of Honorary Members)
shall be required to pay a subscription fee immediately on joining the Club
and thereafter on 1st April next, to renew their membership.
The amount of the membership fee may only be varied by a General
Meeting of the Club. The Management Committee shall have the right
to waive any person’s subscription at its discretion.
5. ADMINISTRATIVE AND FINANCIAL YEAR
The administrative and financial year of the Club shall be from 1 April to 31
March in the succeeding year.
6. OFFICERS
(a) The following officers of the Club shall be elected annually from the membership:
(i) President
(ii) Vice-President
(iii) Secretary
(iv) Assistant Secretary
(v) Treasurer
(vi) Auditor
(vii) Membership officer
(xiii) Publicity Officer
(ix) Entertainments Officer.
(b) Any two members shall be entitled to nominate candidates for the foregoing offices. All nominations shall be made in writing and delivered to the Secretary not less than 7 days before the Annual General Meeting of the Club. Where more than one nomination is made for any office, a vote by show of hands at the AGM shall be conducted.
(c) The Management Committee shall be authorised to fill casual vacancies and appoint ad hoc members not otherwise provided for by these rules from the membership.
(d) Any of the posts in 6(a) may be held on a job share basis.
(e) No member may hold more than one post.
7. MANAGEMENT COMMITTEE
There shall be a Management Committee comprised of:
(a) Officers of the Club (except Honorary Auditor[s]) elected in accordance with paragraph 6 (a);
(b)(i) Membership Representatives. The members (as at 1 April each year)
employed by UNISON shall be entitled to elect two representatives per floor per UNISON building within the UNISON Greater London region, in addition to the officer posts in 6 (a) .
(ii) One member shall be elected from each of the regional staff teams ;
(iii) Any two members shall be entitled to nominate candidates for (i) and (ii) above provided they are employed either on the floor in the case of floor representatives, or in the regions, in the case of the regional representatives. All nominations shall be made in writing to the Secretary not less than 7 days before the Annual General Meeting of the Club. Where more than one nomination is made, a vote by a show of hands at the AGM shall be conducted.
8. GENERAL MEETING
(a) The Annual General Meeting of the Club shall be held within six weeks of the end of the administrative year and 14 days’ notice of the date thereof shall be given in writing to each Ordinary member.
(b) A Special General Meeting of the Club may be called at any time by the Management Committee or within 14 days of the receipt by the Secretary of an application in writing signed by at least twenty Ordinary members of the Club, each of whom shall have deposited the sum of 50 pence with the Secretary, stating fully the reasons for such a meeting. Such sums may be returned to the members if the Special General Meeting so decides.
(c) The Annual General Meeting or any Special General Meetings will be chaired by the President. In the absence of the President, the Vice-President will chair.
(d) Each Ordinary member of the Club shall have the power to exercise one vote at a General Meeting. In the event of equality on voting the President shall have the casting vote.
(e) The following members may vote by proxy at General Meetings:
(i) members whose place of work is outside the UNISON Greater London region;
(ii) other members unable to attend a General Meeting who are on leave the day of the meeting or who are unable to attend because of unavoidable work commitment;
(iii) the Secretary must be notified before the commencement of the meeting of the proxy votes held.
9. QUORUMS
The quorum of any General Meeting shall be 15 members and that of the Management Committee shall be 5 members.
10. FUNCTIONS OF THE MANAGEMENT COMMITTEE
(a) the Management Committee shall:
(i) Appoint at its first meeting of the year a Chairperson and Vice-Chairperson;
(ii) Take all necessary steps to maintain the Club in effective working order and approve the Rules and Constitution of each recognised section;
(iii) Meet not less than 4 times a year;
(iv) Present a report on the Club’s activities (including a report as to the finances of the Club) to the Annual General Meeting of the Club;
(v) Appoint such sub-committees as it may deem necessary.
(vi) Draw up an annual programme of activities for the Club, and budget accordingly.
(vii) Be responsible for dealing with all other pertinent matters not accounted for in these Rules, including the interpretation of the rules
The Chairperson, Secretary and Treasurer shall be ex-officio members of all committees, however formed.
11. FINANCE
(a) The Treasurer of the Club shall receive all monies payable to the Club, and shall keep proper records of its receipt. Money collected shall be invested or banked as the Management Committee direct. All payments shall be made by the Treasurer. All cheques drawn on the Club’s funds shall be signed by the Treasurer of the Club and by either the Secretary of the Club or the Chairperson of the Management Committee.
(b) The Treasurer of the Club shall prepare a financial statement at the close of the year and an audited copy of this shall be circulated to members with the annual report of the Management Committee.
(c) At the commencement of each year there shall be an estimate of the financial requirements of each activity undertaken under the auspices of the Club and it shall be open to the Management Committee to grant this expenditure in whole or in part. In the event of an activity being undertaken in excess of the amount granted, it shall be competent to raise the amount by such means as may be approved by the Management Committee.
12. PROPERTY
All property acquired through funding or part-funding by the Club for sports or social activity shall be the property of the Club..
13. ALTERATION OF RULES
The Rules of the Club shall not be amended except with the consent of two-thirds of the members present and voting at a General Meeting. Written notice, setting forth the terms of any proposed alteration, shall be given to members at least 14 days before the meeting concerned.
14. These Rules shall be effective as from 23 July 2011 and all previous Rules are hereby rescinded.
UNISON STAFF SPORTS AND SOCIAL CLUB
CONSTITUTION AND RULES
1. TITLE
The organisation shall be called the UNISON Staff Sports and Social Club, hereinafter called “the Club”.
2. OBJECTS
The objects of the Club shall be to co-ordinate, encourage and maintain sports, social and other activities, in such a way as to ensure that all members may enjoy the facilities of the Club regardless of gender, race, sexual orientation, gender identity, or disability.
3. MEMBERSHIP
(a) the Club shall consist of the following membership:
(i) Ordinary;
(ii) Honorary;
(iii) Life;
(iv) Associate.
(b) ORDINARY members shall be members of UNISON staff, and members of UNISON’s National Executive Council and other national committees.
(c) HONORARY membership shall be awarded at the discretion of the Management Committee .
(d) LIFE members shall be those ORDINARY members who have retired from the service of UNISON.
(e) ASSOCIATE members shall be those members who have left the employ of UNISON and have been elected by the Management Committee;
(f) ORDINARY, HONORARY and LIFE members shall be entitled (subject to [i] below) to take part in all activities of the Club and to enjoy the full benefits and advantages of membership, provided they abide by these rules;
(g) ASSOCIATE members shall be entitled to take part in activities and to use the Club facilities as agreed by the Management Committee;
(h) The Management Committee shall have the power to refuse any application for membership or to terminate the membership of any person. Members shall have a right of appeal to a Special General Meeting of the Club which shall be called by the Management Committee within 21 days of the date of the member’s written letter of appeal;
4. SUBSCRIPTIONS
Every member as defined in Rule 3 (with the exception of Honorary Members)
shall be required to pay a subscription fee immediately on joining the Club
and thereafter on 1st April next, to renew their membership.
The amount of the membership fee may only be varied by a General
Meeting of the Club. The Management Committee shall have the right
to waive any person’s subscription at its discretion.
5. ADMINISTRATIVE AND FINANCIAL YEAR
The administrative and financial year of the Club shall be from 1 April to 31
March in the succeeding year.
6. OFFICERS
(a) The following officers of the Club shall be elected annually from the membership:
(i) President
(ii) Vice-President
(iii) Secretary
(iv) Assistant Secretary
(v) Treasurer
(vi) Auditor
(vii) Membership officer
(xiii) Publicity Officer
(ix) Entertainments Officer.
(b) Any two members shall be entitled to nominate candidates for the foregoing offices. All nominations shall be made in writing and delivered to the Secretary not less than 7 days before the Annual General Meeting of the Club. Where more than one nomination is made for any office, a vote by show of hands at the AGM shall be conducted.
(c) The Management Committee shall be authorised to fill casual vacancies and appoint ad hoc members not otherwise provided for by these rules from the membership.
(d) Any of the posts in 6(a) may be held on a job share basis.
(e) No member may hold more than one post.
7. MANAGEMENT COMMITTEE
There shall be a Management Committee comprised of:
(a) Officers of the Club (except Honorary Auditor[s]) elected in accordance with paragraph 6 (a);
(b)(i) Membership Representatives. The members (as at 1 April each year)
employed by UNISON shall be entitled to elect two representatives per floor per UNISON building within the UNISON Greater London region, in addition to the officer posts in 6 (a) .
(ii) One member shall be elected from each of the regional staff teams ;
(iii) Any two members shall be entitled to nominate candidates for (i) and (ii) above provided they are employed either on the floor in the case of floor representatives, or in the regions, in the case of the regional representatives. All nominations shall be made in writing to the Secretary not less than 7 days before the Annual General Meeting of the Club. Where more than one nomination is made, a vote by a show of hands at the AGM shall be conducted.
8. GENERAL MEETING
(a) The Annual General Meeting of the Club shall be held within six weeks of the end of the administrative year and 14 days’ notice of the date thereof shall be given in writing to each Ordinary member.
(b) A Special General Meeting of the Club may be called at any time by the Management Committee or within 14 days of the receipt by the Secretary of an application in writing signed by at least twenty Ordinary members of the Club, each of whom shall have deposited the sum of 50 pence with the Secretary, stating fully the reasons for such a meeting. Such sums may be returned to the members if the Special General Meeting so decides.
(c) The Annual General Meeting or any Special General Meetings will be chaired by the President. In the absence of the President, the Vice-President will chair.
(d) Each Ordinary member of the Club shall have the power to exercise one vote at a General Meeting. In the event of equality on voting the President shall have the casting vote.
(e) The following members may vote by proxy at General Meetings:
(i) members whose place of work is outside the UNISON Greater London region;
(ii) other members unable to attend a General Meeting who are on leave the day of the meeting or who are unable to attend because of unavoidable work commitment;
(iii) the Secretary must be notified before the commencement of the meeting of the proxy votes held.
9. QUORUMS
The quorum of any General Meeting shall be 15 members and that of the Management Committee shall be 5 members.
10. FUNCTIONS OF THE MANAGEMENT COMMITTEE
(a) the Management Committee shall:
(i) Appoint at its first meeting of the year a Chairperson and Vice-Chairperson;
(ii) Take all necessary steps to maintain the Club in effective working order and approve the Rules and Constitution of each recognised section;
(iii) Meet not less than 4 times a year;
(iv) Present a report on the Club’s activities (including a report as to the finances of the Club) to the Annual General Meeting of the Club;
(v) Appoint such sub-committees as it may deem necessary.
(vi) Draw up an annual programme of activities for the Club, and budget accordingly.
(vii) Be responsible for dealing with all other pertinent matters not accounted for in these Rules, including the interpretation of the rules
The Chairperson, Secretary and Treasurer shall be ex-officio members of all committees, however formed.
11. FINANCE
(a) The Treasurer of the Club shall receive all monies payable to the Club, and shall keep proper records of its receipt. Money collected shall be invested or banked as the Management Committee direct. All payments shall be made by the Treasurer. All cheques drawn on the Club’s funds shall be signed by the Treasurer of the Club and by either the Secretary of the Club or the Chairperson of the Management Committee.
(b) The Treasurer of the Club shall prepare a financial statement at the close of the year and an audited copy of this shall be circulated to members with the annual report of the Management Committee.
(c) At the commencement of each year there shall be an estimate of the financial requirements of each activity undertaken under the auspices of the Club and it shall be open to the Management Committee to grant this expenditure in whole or in part. In the event of an activity being undertaken in excess of the amount granted, it shall be competent to raise the amount by such means as may be approved by the Management Committee.
12. PROPERTY
All property acquired through funding or part-funding by the Club for sports or social activity shall be the property of the Club..
13. ALTERATION OF RULES
The Rules of the Club shall not be amended except with the consent of two-thirds of the members present and voting at a General Meeting. Written notice, setting forth the terms of any proposed alteration, shall be given to members at least 14 days before the meeting concerned.
14. These Rules shall be effective as from 23 July 2011 and all previous Rules are hereby rescinded.
